The Information, Communication, and Digital Economy Cabinet Secretary, William Kabogo, has revealed that the government is set to roll out a new digital system that will see all government departments transition to a paperless system.
In a statement on Wednesday, May 4, the CS said that the 'F2 system' aims at streamlining workflow within the public service in addition to swift and efficient service delivery to people.
The F2 system stands as an on-premises Electronic Document and Records Management System (EDRMS) that is engineered for the management of electronic documents within an organisation or department.
The system plays a fundamental role in reducing manual effort in the creation, storage, and access of information, in addition to reducing errors while dealing with documents.
According to the CS, the system will be rolled out with the help of the Denmark government, whose delegation visited the CS today to deliberate on the project on Wednesday.
"Towards this end, the Ministry of Information, Communications, and the Digital Economy is now ready to roll out a case and document management platform that will ensure structured processes and collaborative workflows within public service that will eventually eliminate the physical movement of paper from one office to another," the CS said.
"This morning, I met with the Danish Ambassador to Kenya, Stephan Schønemann, to discuss the rollout of the F2 system that is being implemented with the support of the Danish Government," he added.
According to Kabogo, the system will further be fundamental in reinforcing transparency and accountability in the public service.
"To ensure efficient service delivery, the government requires clear processes and decision-making that can be traced, transparent, accountable, and timely. This is fundamental to ensure every action is fully auditable," he said.
This comes two months after the CS, in a statement on Monday, March 10, claimed that the Ministry of ICT had already adopted a paperless system, which was a pilot programme, in a bid to transition from paper-led operations.
According to Kabogo, once the pilot programme was successful, it would be rolled out to all other Ministries, Departments, and Agencies (MDAs).
"We have begun piloting paperless correspondence at the Ministry of Information, Communication, and the Digital Economy to eliminate bureaucracies that slow down service delivery," he said.
