The Ministry of Public Service has warned ministries, departments, agencies, and county governments to submit their data on civil servants before the end of September or risk salary delays.
Speaking on Citizen Radio on Monday morning, Public Service Principal Secretary Jane Imbunya stated that the government is consolidating workers’ details into the Human Resource Information System (HRIS) to ensure transparency and eliminate irregular payments.
“I want to warn all government agencies that have not submitted their data to the Ministry of Public Service so that we can compile that on the Human Resource Information System, where we identify workers with one identifier. You risk missing out on your September money allocation to remit to their pay,” Imbunya cautioned.
According to the PS, the HRIS platform is designed to capture every public servant under a single digital profile. This includes their national identity, job group, cadre, and official posting.
The system will be used to weed out ghost workers, track duplications, and align human resource data with actual government payrolls.
The platform also allows the government to map staff against the approved establishment, meaning each ministry or county can only pay salaries for positions that exist under the law.
In July this year, Public Service Cabinet Secretary Geoffrey Ruku revealed that the government is in the process of introducing a new app to pay all the civil servants in the country in a bid to weed out ghost workers.
According to the Ruku, the ministry is working with a local telecommunications company to engineer the mobile app, which every government worker will be required to install on their phone.
E-platform
Alongside HRIS, the ministry is rolling out an automated e-platform where government entities must upload and update their details regularly.
The e-platform is a central gateway where citizens can access and manage government services from various ministries, departments, and agencies, including applying for documents, paying fees, and managing records.
The PS asked all the government agencies and departments, including the county governments, that have not updated their services on the system, to write a formal request to the ministry so that they can be updated.
“I ask all government levels, from the county and national government, to write and request access to update your system on the automated e-platform,” she urged, emphasising that the ministry would not process incomplete submissions.
Meanwhile, Imbunya noted that public service reforms are a central part of the current administration’s agenda and that the ministry would be rolling out more reforms to improve service delivery to millions of Kenyans.
