The Business Registration Service (BRS) is in the process of introducing a new digital system that will enhance the process of changing company officials.
In a notice on Tuesday, January 13, BRS Director General Kenneth Gathuma said that the new system would enable companies to file changes such as the appointments and resignations of directors, as well as the transfer of shares.
The agency noted that the system will automate the end-to-end confirmation of changes via multi-factor authentication using a One-Time Password (OTP).
The new system is aimed at suppressing incidents such as fraud and identity theft, which make companies and investments susceptible to losses.
"In line with our commitment to promote the ease of doing business in Kenya, BRS has reengineered and developed an enhanced automated service to make filing of changes of company officials easier, faster, and more secure," BRS stated.
"Additionally, prior confirmation by directors being appointed in a company is expected to aid in safeguarding personal data, in line with the Data Protection Act 2019, by ensuring that personal information is not used to appoint persons in companies without their consent," it added.
The agency has scheduled a public webinar on January 20, 2026, at 3 pm that will enable stakeholders to scrutinise the process and submit feedback that will help in the rolling out of the new system.
"Business Registration Service (BRS) is a state corporation established under the Business Registration Service Act, CAP. 499B, with a mandate to administer the Companies Act (CA), Cap 486, among other laws," the notice read.
The announcement comes a day after the Capital Markets Authority (CMA) also announced the rollout of a new financial reporting system that will affect all licensed market intermediaries in the country.
Market intermediaries refer to licensed institutions that bridge the gap between investors, issuers, and the wider capital markets, and they facilitate participation in financial activities such as trading in shares, bonds, and foreign exchange by providing services that support buying, selling, advising, and managing investments.
These entities include forex brokers, stockbrokers, dealers, investment banks, fund managers, investment advisers, authorised depositaries, REIT managers, and corporate trustees, among others, all of whom are regulated by the CMA.
In a notice on Monday, January 12, CMA said that the new system, which came into effect on January 9, can be accessed through the authority's online portal.
